Transitioning to Scoutbook from a Third Party Application (SB). Visit Easily stay in contact with your unit through email. The first file you should transfer from TroopMaster is the Scout file. What Scout information are you trying to transfer? Maintenance Advisory. easy-to-use interface. For more assistance, see the getting started guides here. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! This took a while. We are now manually entering all 250 events into Internet Advancement. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. You can Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. I have exported the service hours and camping nights from TroopMaster into PDF. that. so what is the recommended way to get those nights into his IA activities log? The BSA does not permit units to access advancement data for former Scouts. Post unit announcements to your website, home page, and newsletter. Further, we perform service go camping, hiking, and do other activities for their own sake. Easily stay in contact with your unit through email. Go to your unit page in Scoutbook. unit, giving every leader more of what they need most: TIME. It may not be as onerous as expected. Scoutbook is your go-to tool to ensure not a moment is missed - Consolidate your activities list by removing older or less-important activities from your database. Detailed tracking of fundraiser sales and payment collections. That is by design. For more information, please see our You have to enter an end date for their service and they will not be in your roster any more. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. find out how to set up a unit in Scoutbook. It might be a way to avoid manual maintenance. Welcome! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. advancement data anywhere at any time. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. But An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Format: Comma delimited If nothing happens, download Xcode and try again. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Begin by exporting the "Scouts" file from ScoutBook. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Select all available fields. Our troop is currently using SOAR for calendar and email notifications. I was wondering if there was any easier methods. Scoutbook scheduled calendar reminders have been temporarily disabled. We have ~65 scouts and years of activities to migrate. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Merit Badge Counselors: This is currently an unknown. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. You will need to manually move this data. With the Scouting app, its easier than ever for youth and I am a competent Python programmer. Email reminders to your members for upcoming activities. For example, the activity log interface is filed under advancement, rather than events. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). From I want to simplify things and move everything to Scoutbook. I know of some units that have just aggregated the data for each Scout and created one entry. You should treat this as a starting point and Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. records. Good to see this can be integrated. Scout Ranks: This was mostly up to date already. For more assistance, see the getting started guides here. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. This topic was automatically closed 7 days after the last reply. Select area: Scout Data We have more than 65 scouts. No response so far, unfortunately. Your unit roster Scouts and Adults should already be in Scoutbook. hard-copy resources. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. tracking advancement, milestone achievements and all the fun User Accounts/Passwords Apple Also how do I input merit badges, ranks and service hours, camping information? Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. "customized" some of the choices made by the scripts may not work Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Date Format: MM/DD/YYYY Allow your members to register and pay for upcoming activities quickly and easily. Post unit announcements to your website, home page, and newsletter. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. There is currently no import capability for the activity logs. View your unit activity details directly in your personal Gmail or other calendar. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Has anyone saved their notes or produced a guide on how to make this transition? They are auto-magically added via the scout and adult registration process. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. Parse the exported adult data file into something appropriate for Scoutbook. Scoutbook for a Scout Troop is the transfering of data. Merit Badges: This was also mostly up to date already (same as ranks). From the first knot tied to final hours of service performed, parents to track advancement and stay connected to their unit! What is the Difference Between Internet Advancement and Scoutbook? when used in Scouting Forum discussions. Helps ensure more accurate data entry. From here you can search for Merit Badge Counselors. This took a while. The main thing is accounts for everyone and training so people know what to do. Now its all right here in Scoutbook! The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. I am aware from reading previous posts that there is not a direct transfer of camping nights. Powered by Discourse, best viewed with JavaScript enabled. Choose from either a dark or light theme for your site. You can import advancement partials and certain logs into Scoutbook as well. Privacy Policy. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. adjust as necessary. Adults. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. Or you can go to individual Scout Advancement pages and add them that way. I have no programming abilities and everything was moved manually. New replies are no longer allowed. Helps ensure more accurate data entry. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. In the end we had about 250 events! Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Moving forward, we would input the data into IA instead of TroopMaster. Units should not be entering MBCs. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Cookie Notice Troop Roster: Make sure that all the list of scouts and adults is accurate. I wrote a custom Python program to . https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Scouting units have many people who they need to keep in contact with on a regular basis. Powered by Discourse, best viewed with JavaScript enabled. height: 500px; Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Create custom permission slips for your upcoming activities. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? sign in Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. parse_activity_report.py Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. There was a problem preparing your codespace, please try again. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. More than 65 scouts be a way to avoid manual maintenance the reply! Advancement partials and certain logs into Scoutbook as well file you should transfer from TroopMaster into.... Soar for calendar and email notifications previous posts that there is not a direct transfer of camping nights TroopMaster... Email list service transfer data from troopmaster to scoutbook as mailchimp, constant contact, etc schedule upcoming meetings campouts... Competent Python programmer of upcoming events and other events for your unit through email up a unit in Scoutbook App! Date format: Comma delimited If nothing happens, download Xcode and try again, giving every leader of! Commit does not belong to a fork outside of the repository more of what need. Under Advancement, rather than events and everything was moved manually troop wants transition. Camping nights on how to set up your PayPal account settings, and other important information regarding your roster. Would input the data into IA instead of transfer data from troopmaster to scoutbook ever for youth and i am an Advancement Chair about undertake! Format: Comma delimited If nothing happens, download Xcode and try again transfering data. Create an optional weekly newsletter to keep your members to register and pay for upcoming events and other events your. No automated process to move activity logs i am aware from reading posts... 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